Imprint / Data protection

Vendor Identification

OktoCareer Solutions GmbH
Oberbaumbrücke 1
20457 Hamburg
Germany

Phone: +49 (40) 466 565 750
info[at]oktocareer.com

www.oktocareer.com
Director: Bodo von Laffert
VAT ID: DE246381752
Company register:
Hamburg HRB 124000

Legal

OktoCareer Solutions GmbH keeps this website current in regular intervals. Despite careful handling, information may have changed and may not be up to date. OktoCareer Solutions GmbH does not assume any liability for the currentness, correctness and completeness of the information provided on this website. The same applies to websites that can be accessed by links from this website. OktoCareer Solutions GmbH is not responsible for the content of pages that are linked to from this site.

OktoCareer Solutions reserves the right to change and amend information provided on this site.

Copyright for contents and structure of this site is with OktoCareer Solutions GmbH. Reproduction of information or data, especially the use of texts or part of texts and picture material is prohibited without the written permission of OktoCareer Solutions GmbH.

Data protection

Last updated: 29 July 2026, version 4.2

This version is a translation. The authoritative version is the German version, which is available in the German-language version of this website. In the event of any discrepancy, the German version prevails.

As the provider, OktoCareer Solutions GmbH attaches great importance to data protection.

With this policy we inform you which personal data we collect when you visit this website and when you contact us, for which purposes and on which legal basis we process it, and which rights you have.

The controller within the meaning of the GDPR is OktoCareer Solutions GmbH, Oberbaumbrücke 1, 20457 Hamburg, as stated in the vendor identification. At this address you may also request written or electronic information about the data stored about you and withdraw any consent you have given at any time. A message via the contact form on this website is equally sufficient.

Purposes and legal bases of the processing of your personal data

We collect, process and use your personal data for the following purposes:

Provision and technical operation of this website
Handling of enquiries you send us via the contact form, by email or by telephone
Preparation of quotations as well as the initiation and performance of contractual relationships
Customer service
Sending information about our offering, insofar as you have requested it and consented to receiving it

The processing of your personal data may be based on the following legal bases:

Art. 6(1)(a) GDPR serves as our legal basis for processing operations for which we obtain your consent for a specific processing purpose, for example for sending price information.
Art. 6(1)(b) GDPR, insofar as the processing of personal data is necessary for the performance of a contract. The same applies to processing operations that are necessary for the performance of pre-contractual measures, for example in the case of enquiries about our products or services.
Art. 6(1)(c) GDPR, insofar as we are subject to a legal obligation that requires the processing of personal data, such as compliance with statutory retention obligations under tax law.
Art. 6(1)(f) GDPR applies on the basis of our legitimate interests, e.g. when using IT service providers as processors, when logging page views to ensure system security, and when preventing misuse. Our interest lies in providing a user-friendly, appealing and secure presentation and in optimising our website, which serves both our business interests and your expectations.

Storage period and routine erasure of personal data

We process and store your personal data only for the period necessary to achieve the purpose of storage or where this has been provided for by laws or regulations. Once the purpose ceases to apply or has been fulfilled, your personal data will be erased or blocked. In the event of blocking, erasure takes place as soon as no statutory, contractual or other retention periods conflict with it, there is no reason to assume that erasure would impair your legitimate interests, and erasure does not entail disproportionate effort due to the particular nature of the storage.

In the case of enquiries about our products for commercial use, we assume that our products remain of interest to you in the long term, because they are continuously developed further and because your enquiry may lead to an order at a later point in time, even if communication is dormant in the meantime. This may be due, for example, to the long decision-making periods for IT systems and to the development of your own company. We therefore store the data transmitted to us in connection with enquiries about our products beyond the answering of your enquiry. Irrespective of this, you may object to further storage at any time. We will then erase your data insofar as no statutory retention obligations conflict with this.

The following periods apply to erasure in detail:

Server log data is erased after 30 days at the latest.
Contact enquiries without any further connection are erased 6 months after their final handling.
Enquiries that lead to a quotation or to contract negotiations are erased 3 years after the end of the year in which the negotiations ended.
Insofar as a message qualifies as a commercial letter, we retain the data for 6 years from the end of the relevant year.
Insofar as a message qualifies as an accounting document, we retain the data for 8 years.
During an ongoing statutory retention obligation, we restrict the processing of the data concerned instead of erasing it.

Collection of general data and information, known as log files

Each time our website is accessed, it collects a series of general data and information on the basis of Art. 6(1)(f) GDPR, which is stored temporarily in the log files of a server. A log file is created in the course of an automatic record kept by the processing computer system. The following may be collected:

Access to the website (date, time and frequency)
How you reached the website (previous page, hyperlink, etc.)
Volume of data sent
Which browser and which browser version you are using
The operating system you are using
Which internet service provider you are using
Your IP address, which your internet access provider assigns to your computer when connecting to the internet

The collection and storage of this data is necessary for the operation of the website in order to ensure the functionality of the website and to deliver the content of our website correctly. The data also serves to optimise our website, to ensure the security of our IT systems and to detect and defend against attacks. For this reason, the data is stored for at the latest 30 days as a technical precaution.

Cookies

Cookies are small text files that are stored on your device. This website uses exclusively a technically necessary session cookie. It contains only a random session identifier. On the basis of this identifier, our server assigns the language version you have selected to your visit so that you remain in your language when navigating between pages. The language selection itself is not stored on your device. The storage of this cookie on your device and access to it are strictly necessary in order for us to provide you with the language version you require, and therefore take place without your consent on the basis of Section 25(2) no. 2 TDDDG. We base the subsequent processing of the data thus provided on Art. 6(1)(f) GDPR. This cookie contains no personal content, is not evaluated for analytics purposes and expires automatically as soon as you close your browser.

We do not use any cookies for advertising or analytics purposes. This website does not embed any web analytics services, any social media plugins or any other third-party content – nor any external fonts, map or video services. No profiling or automated decision-making takes place.

You have the option of blocking the setting of cookies via your internet browser and of deleting cookies that have already been set. You can obtain further information on this from the manufacturer or in the help function of your internet browser. Without the session cookie, your language selection may not be retained across several page views.

Sending information about our offering, e.g. price information

In our contact form you can tick a box to indicate that you would like to receive information about our offering – such as price information. We then use the email address you have provided and, where applicable, your postal address to send you the information you have requested as well as information about similar products and services of our own. This only takes place with your consent or where permitted by law. Consent to receiving such information is given on the basis of Art. 6(1)(a), Art. 7 GDPR and Section 7(3) of the German Act Against Unfair Competition (UWG).

We do not currently offer a newsletter with a subscription form on this website. Should we introduce a newsletter in the future, subscription will take place exclusively with your express consent using the double confirmation procedure. We will amend this privacy policy accordingly beforehand. We do not measure the open or click rates of our emails.

You may of course unsubscribe from our information at any time, i.e. withdraw your consent with effect for the future. An informal message via the contact form on this website or to the address stated in the vendor identification is sufficient for this purpose.

Your entries from the contact form are transmitted to our server using TLS encryption. Emails, by contrast, are generally sent and received unencrypted. If you prefer encrypted email communication, please contact us. In this case we will send you a key with which you can exchange encrypted email messages with us.

Processing of personal data when you contact us

a) Contact form
Via the contact form on this website we collect the data you enter: form of address, first name, last name, company, street, postal code, town, email address, website, telephone number, number of intended users, your statement of how you became aware of us, the content of your message, as well as your selection of whether we should send you price information. Only your last name and your email address are mandatory. All other details are voluntary and serve to answer your enquiry appropriately. The form entries are not stored in a database of this website but are forwarded exclusively by email to the responsible members of staff. The legal basis is Art. 6(1)(b) GDPR insofar as your enquiry is aimed at initiating or performing a contract, and otherwise Art. 6(1)(f) GDPR on the basis of our legitimate interest in answering enquiries. Insofar as you have ticked the box to receive information, Art. 6(1)(a) GDPR additionally applies.
b) Contact by email or telephone
When you contact us by telephone or email, the data you provide is stored by us in order to answer your questions and prepare quotations. The legal basis is Art. 6(1)(b) GDPR for contract-related enquiries, and otherwise Art. 6(1)(f) GDPR.
c) Other
On the basis of Art. 6(1)(c) and (f) GDPR we use and store your personal data and technical information insofar as this is necessary to prevent or investigate misuse or other unlawful conduct on our website, e.g. to maintain data security in the event of attacks on our IT systems. This also takes place insofar as we are legally obliged to do so, for example on the basis of an official or court order, and for the exercise and enforcement of our rights and claims as well as for legal defence.

Disclosure of personal data to third parties

When disclosing your personal data, we always ensure the highest possible level of security. Your data is therefore only passed on to carefully selected and contractually bound service providers and partner companies. Your data is not sold to third parties.

a) Disclosure to service providers pursuant to Art. 6(1)(b) and (f) GDPR
For the operation of this website and of our IT systems we use service providers, in particular for hosting the website and for sending emails. The servers of this website and of the email mailboxes are provided by a data centre services provider based in Germany. On request we will tell you the name of the provider. Processing takes place exclusively in data centres in Germany. These companies act for us as processors pursuant to Art. 28 GDPR and may use the data made available to them exclusively in accordance with our instructions.
b) Disclosure within affiliated companies pursuant to Art. 6(1)(b) and (f) GDPR
Insofar as this is necessary for handling your enquiry or performing a contractual relationship, we pass your personal data on to companies affiliated with us within the European Union, for example where another company in the group is responsible for your region or your matter.
c) Disclosure to other third parties pursuant to Art. 6(1)(c) and (f) GDPR
We pass your data on to third parties or state authorities within the framework of the applicable data protection laws where we are legally obliged to do so, e.g. on the basis of an official or court order, or where we are entitled to do so, e.g. because this is necessary for the prosecution of criminal offences or for the exercise and enforcement of our rights and claims.

Your personal data is not transferred to recipients in countries outside the European Union or the European Economic Area.

Your rights

a) Right of access

You have the right to request information from us about the personal data stored about you.

b) Right to rectification

You have the right to request the immediate rectification and/or completion of the personal data concerning you.

c) Right to restriction of processing

You have the right to request the restriction of the processing of your personal data where you contest the accuracy of the data, where the processing is unlawful but you oppose erasure, where we no longer need the data but you require it for the establishment, exercise or defence of legal claims, or where you have objected to the processing.

d) Right to erasure

You have the right to request the erasure of the personal data stored about you by us, unless the exercise of the right to freedom of expression and information, processing for compliance with a legal obligation, reasons of public interest, or the establishment, exercise or defence of legal claims makes the processing necessary.

e) Right to notification

If you have asserted your right to rectification, erasure or restriction of processing, we will communicate this rectification or erasure of the data or restriction of processing to all recipients to whom the personal data concerning you has been disclosed, unless this proves impossible or involves disproportionate effort.

f) Right to data portability

You have the right to have the personal data you have provided to us released to you or to a third party in a structured, commonly used and machine-readable format. Where you request the direct transmission of the data to another controller, this will only take place insofar as it is technically feasible.

g) Right to object

Where your personal data is processed on the basis of legitimate interests pursuant to Art. 6(1)(f) GDPR, you have the right to object to the processing at any time pursuant to Art. 21 GDPR.

h) Right to withdraw consent

You have the right to withdraw your consent to the collection of data at any time with effect for the future. Data collected up to the point at which the withdrawal takes effect remains unaffected. Please understand that the implementation of your withdrawal may take a little time for technical reasons and that you may still receive messages from us during this period.

i) Right to lodge a complaint with a supervisory authority

If the processing of your personal data infringes data protection law or if your data protection rights have otherwise been violated in any way, you may lodge a complaint with the supervisory authority. The authority responsible for us is the Hamburgischer Beauftragter für Datenschutz und Informationsfreiheit (Hamburg Commissioner for Data Protection and Freedom of Information).

Changes to this privacy policy

In order to ensure that our privacy policy always complies with current statutory requirements, we reserve the right to make changes at any time. This also applies in the event that the privacy policy needs to be adapted due to new or revised offerings or services.

Last updated: 29 July 2026, version 4.2